# Create a Proof of Delivery
To create a new POD, navigate to the **Proof Of Delivery** module and click the **+ Add POD** button. The creation form will open as shown below:
### Invoice & E-Way Bill Details
| Field | Required | Description |
| ---------------------------- | -------- | ----------------------------------------------------------------------------------------------------------------- |
| **E-Way Bill No** | Optional | The E-Way Bill number associated with this shipment. If the POD is created from the Eway tab, this is pre-filled. |
| **Invoice No** | Required | The invoice number of the goods being shipped. Must be unique per POD entry. |
| **Invoice Date** | Required | The date on the invoice document. Select from the date picker. |
| **Supply Type** | Required | Choose **Inward** (goods received by you) or **Outward** (goods dispatched by you). |
| **Eway Bill Date** | Optional | Date on which the E-Way Bill was generated. |
| **Eway Bill Valid Date** | Required | Expiry date of the E-Way Bill. The E-Way Bill must be valid during transit for compliance. |
| **Invoice Value** | Optional | The monetary value of the invoice (in ₹). Helpful for filtering and reporting. |
| **Challan Number** | Optional | Delivery challan number, if applicable. |
| **AMWO / OEF / Contract No** | Optional | Any internal reference number such as work order, OEF, or contract number for cross-referencing. |
#### Supplier Details
| Field | Required | Description |
| -------------------------- | -------- | ------------------------------------------------------------------------------------------------------------ |
| **Supplier Business Unit** | Required | Select the supplier's business unit from the dropdown. These are pre-configured in the Configuration module. |
| **Supplier Address** | Optional | The address of the supplier. Auto-populated once the supplier business unit is selected. |
### Bill To Details
| Field | Required | Description |
| ------------------------------ | -------- | ------------------------------------------------------------------------------------------------------------------------- |
| **Bill To Business Unit Name** | Required | The business entity being billed. Typically your own company name — auto-populated based on your logged-in business unit. |
| **Bill To Address** | Optional | Billing address. Select from the dropdown of configured addresses. |
The GSTIN of the billing entity is displayed below the Bill To fields (e.g., `29AAFCA8954R1ZN`).
### Ship To Details
| Field | Required | Description |
| ------------------------------ | -------- | -------------------------------------------------------------------------------------------------- |
| **Same as Billing Details** | — | Check this box if the shipping address is the same as the billing address. Fields below auto-fill. |
| **Ship To Business Unit Name** | Optional | The business unit where the goods are being shipped. Select from the dropdown. |
| **Ship To Address** | Optional | The shipping destination address. |
Once all required fields are filled, click **Submit** to create the POD. It will now appear in the POD listing table.
***
## POD Listing
The main POD page shows all your Proof of Delivery records in a paginated table. You can search, filter, and take actions on each entry.
### Search & Filters
Use the search bar at the top to search by **Business name, GSTIN, EWB number, or Invoice number**. Click the **Filter** button to expand advanced filters:
| Filter | Description |
| ---------------- | ------------------------------------------------------------- |
| **Tracking** | Filter by tracking method: **Vehicle**, **Driver**. |
| **Not Tracking** | Filter PODs that are *not* being tracked by a specific method |
| **Supply Type** | Filter by **All**, **Inward**, or **Outward** supply type. |
Click **Apply Filter** to apply, or **Clear All** to reset filters.
### Table Columns
| Column | Description |
| ------------------- | -------------------------------------------------------------------------------------------------------------------------------------------------------- |
| **Created Date** | The date the POD entry was created on the platform. |
| **E-Way Bill No.** | The E-Way Bill number linked to this POD. |
| **E-Way Bill Date** | The date the E-Way Bill was generated. |
| **Driver Added** | Shows **Yes** if a driver has been assigned for mobile tracking, **—** otherwise. |
| **Invoice No.** | The invoice number associated with this delivery. |
| **Invoice Date** | The date on the invoice. |
| **Status** | Current status of the POD — **Tracking Started** (tracking is active), **In Transit** (shipment is in transit), or **Delivered** (delivery is complete). |
| **Invoice Value** | The monetary value of the invoice in ₹. |
| **Supplier Name** | Name of the supplier business unit. |
| **Supplier GSTIN** | The GSTIN of the supplier. |
| **Buyer Name** | Name of the buyer business unit. |
| **Buyer GSTIN** | The GSTIN of the buyer. |
| **Actions** | Click the **👁 (eye)** icon to open the detailed POD view. |
### Top-Right Action Buttons
| Button | Description |
| ---------------- | ----------------------------------------------------------------------------- |
| **Refresh** | Reloads the POD listing with the latest data. |
| **+ Add POD** | Opens the Create POD form. |
| **View Logs** | View export logs for the POD module. |
| **Export** | Download the current POD listing data as a file for offline use or reporting. |
| **POD Settings** | Opens the POD automation and notification settings panel. |
### E-Way Bill Section
The **Eway** tab (at the top of the Proof Of Delivery page, next to the POD tab) lists all E-Way Bills available on the portal. From here, you can view E-Way Bill details, add new E-Way Bills manually, and create PODs directly from specific E-Way Bills.
> **Navigation:** Proof Of Delivery → **Eway** tab
#### E-Way Bill Listing Columns
| Column | Description |
| ------------------- | ------------------------------------------------------------------------------------------------------------------------------------- |
| **Created Date** | When the E-Way Bill was added to the portal. |
| **E-Way Bill No.** | The E-Way Bill number. Click to view details on the NIC portal. |
| **E-Way Bill Date** | Date the E-Way Bill was generated. |
| **Invoice No.** | Invoice number associated with the E-Way Bill. |
| **Invoice Date** | Date on the invoice. |
| **Status** | Current status — **Active**, Expired, or Cancelled. |
| **Supplier Name** | The supplier business name. |
| **Supplier GSTIN** | Supplier's GSTIN. |
| **Buyer Name** | The buyer business name. |
| **Actions** | **Create POD** — Click to create a POD directly from this E-Way Bill. The POD form will be pre-populated with the E-Way Bill details. |
#### Adding an E-Way Bill Manually
1. **Click "+ Add EWB"** — On the Eway tab, click the **+ Add EWB** button at the top right.
2. **Enter the E-Way Bill Number** — A dialogue box appears. Enter the E-Way Bill number in the field.
3. **Confirm** — Click **Confirm**. The system will fetch the E-Way Bill details from the NIC portal and add it to your listing.
For the system to fetch E-Way Bill details from NIC, your GSP credentials must be configured (see next section). If credentials are not set up, you can still create PODs manually with the E-Way Bill number.
Once your E-way bill is added, click on the "Create POD" button to initiate the tracking and preparing a proof of delivery.
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