# POD Settings: Automation

The POD Settings panel allows you to automate the creation and tracking of PODs. When automation is enabled, the system will automatically create a POD whenever a new E-Way Bill is received on the portal, and will start vehicle tracking using the vehicle details from the E-Way Bill.

> **Navigation:** POD Listing → **POD Settings** (top right button)

<figure><img src="/files/903rwQuwAixRH8D9uNNI" alt=""><figcaption></figcaption></figure>

#### Automate POD Tab

| Setting             | Description                                                                                                                                             |
| ------------------- | ------------------------------------------------------------------------------------------------------------------------------------------------------- |
| **Automate POD**    | Toggle switch to enable or disable POD automation. When **ON**, the system automatically creates PODs from incoming E-Way Bills and initiates tracking. |
| **Select Category** | Choose which E-Way Bills trigger automatic POD creation. Options explained below.                                                                       |

**Category Options:**

| Category         | Behaviour                                                                                      |
| ---------------- | ---------------------------------------------------------------------------------------------- |
| **All**          | All E-Way Bills will trigger automatic POD creation.                                           |
| **Amount Based** | Only E-Way Bills above a certain invoice value threshold.                                      |
| **GSTIN Based**  | Only E-Way Bills from specific GSTINs (suppliers or buyers). Enter GSTINs in the fields below. |

When **GSTIN Based** is selected, two additional fields appear:

| Field                     | Description                                                                                                        |
| ------------------------- | ------------------------------------------------------------------------------------------------------------------ |
| **Inward — Enter GSTIN**  | Enter the GSTIN(s) for inward supplies. PODs will only be auto-created for E-Way Bills from these supplier GSTINs. |
| **Outward — Enter GSTIN** | Enter GSTINs for outward supplies to auto-create PODs only for shipments to these buyer GSTINs.                    |

Click **Submit** to save your automation settings.

**How Automation Works:**\
E-Way Bills arrive on the portal (manually added or auto-fetched via GSP) → System checks automation rules (all, amount-based, or GSTIN-based) → If the E-Way Bill matches the criteria, a POD is automatically created → Vehicle tracking starts using the vehicle number from the E-Way Bill, with the E-Way Bill validity period as the tracking window.

***

### Manage POD Notifications

The **Manage POD Notifications** tab (within POD Settings) lets you configure who receives notifications about POD status updates, such as when tracking starts, when a delivery is completed, or when a document is uploaded.

> **Navigation:** POD Settings → **Manage POD Notifications** tab

<figure><img src="/files/gBfgtA5aQ7vMS0sC20sj" alt=""><figcaption></figcaption></figure>

| Setting                  | Required | Description                                                                                                                                                 |
| ------------------------ | -------- | ----------------------------------------------------------------------------------------------------------------------------------------------------------- |
| **POD Notification**     | —        | Toggle switch to enable or disable POD notifications.                                                                                                       |
| **Select Internal User** | Required | Choose one or more internal users (team members) who should receive POD notifications. These are users registered on the platform within your organisation. |
| **Select Inward User**   | Optional | Choose suppliers or external contacts who should be notified about inward delivery updates. Contacts must be added in the **Configuration** module.         |
| **Select Outward User**  | Optional | Choose buyers or external contacts who should be notified about outward delivery updates.                                                                   |

Click **Submit** to save notification preferences.

## Auto-Fetch E-Way Bills via GSP Credentials

To enable automatic daily fetching of E-Way Bills (and, with automation enabled, automatic POD creation), you need to add your NIC GSP (GST Suvidha Provider) credentials to the Masters India platform. This allows the system to pull the previous day's E-Way Bills and process them automatically.

#### Setup Steps

1. **Go to Configuration Module** — From the left sidebar, navigate to **Configuration**.
2. **Open Manage Business** — Click on **Manage Business** to see the list of your business units.
3. **Edit the Business Unit** — Click the **Edit** button on the business unit for which you want to enable auto-fetch.
4. **Navigate to E-way & E-invoice Login Tab** — In the Edit Business Unit form, click on the **E-way & E-invoice Login** tab.
5. **Add Credentials** — Click the **Add** button in the E-way & E-invoice Login section. A side panel opens.
6. **Fill in the Details & Login** — Enter the required information and click **Login** to validate and save the credentials.

> **Navigation:** Configuration → Manage Business → Edit → **E-way & E-invoice Login** → Add

<figure><img src="/files/N6yk5X1WAfEiacK4A8g3" alt=""><figcaption></figcaption></figure>

#### Credential Fields

| Field        | Required | Description                                                                                                                          |
| ------------ | -------- | ------------------------------------------------------------------------------------------------------------------------------------ |
| **Type**     | Required | Select the credential type from the dropdown — typically **E-Way Bill** or **E-Invoice**. For POD auto-fetch, select **E-Way Bill**. |
| **Username** | Required | Your NIC E-Way Bill portal username. This is the same username you use to log in to `ewaybillgst.gov.in`.                            |

Ensure your NIC credentials are valid and active. If the credentials expire or become invalid, the auto-fetch process will fail silently. You can verify the status in the E-way & E-invoice Login tab — active credentials will show a connected status.&#x20;

#### **End-to-End Automation:**

Once GSP credentials are configured and POD automation is enabled in POD Settings, the full flow becomes hands-free: the system fetches yesterday's E-Way Bills → checks automation rules → creates PODs → starts vehicle tracking. You only need to intervene to add drivers for mobile tracking or upload documents.


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